Policy, Criteria and Guidelines for Community Fundraisers and Promotions

What constitutes Community Partner fundraising or promotions?
Community partner fundraising or promotions are events, point of sale programs or other activities that aim to benefit �ǿ��޴�ý but are organized by a community member, company or organization outside of Stony Brook University.

How can a community partner obtain permission to fundraiser or promote on �ǿ��޴�ý’s behalf?
It is absolutely essential that individuals, corporations or 501(c)(3) organizations obtain written permission from �ǿ��޴�ý prior to planning or publicizing any Community partner event that will be promoted as benefiting �ǿ��޴�ý. To ensure the integrity of our affiliated activities, please note that the use of any Stony Brook University, University Hospital, Cancer Center, Children’s Hospital or other related logo without consent will be considered unauthorized.

What is the process for obtaining approval to host a community partner fundraising event or promotion?
Applicants should complete a Community Partner Fundraising and Promotions Application Form and submit for approval at least two months prior to the planned event date.

What are the conditions for �ǿ��޴�ý’s approval of a community partner fundraiser or promotion?
Community partner events should be consistent with the mission, values and branding of �ǿ��޴�ý. To promote such consistency, we reserve the right to:

Refuse involvement and/or refuse the use of our name for any event that does not meet our express approval.
Terminate support of any community partner event that does not abide by the policies, criteria and guidelines set out in this agreement, without any liability or obligation.
Decline an external fundraising proposal if the proposal competes with �ǿ��޴�ý’s clinical, research or community outreach priorities.

What are the criteria for approval of a community partner fundraiser or promotion?
�ǿ��޴�ý will approve a third party fundraising event and sign the agreement with third party providers based on compliance with the following:

Consistency of the community partner event with �ǿ��޴�ý mission, values and brand
Reasonable expectation that the third party event will generate net revenue
Positive marketing/public relations exposure consistent with the �ǿ��޴�ý brand

In order to accommodate the supporters engaged with the �ǿ��޴�ý, and to comply with federal and state regulations, there are necessary limitations to the types of involvement and support Stony Brook can provide to community partner organizers. Here are some examples of the types of support that �ǿ��޴�ý cannot provide to community partner fundraisers or promotions:

Provide staff or volunteer support for your event or promotion
Provide the �ǿ��޴�ý tax exemption number for making any purchases
Provide funding or reimbursement for any expenses incurred
Provide insurance or liability coverage
Provide mailing lists and/or email lists of donors, physicians, staff or vendors
Permit the use of any Stony Brook logo(s) on your event or promotion materials
Create marketing materials to promote fundraising events or promotions
Provide �ǿ��޴�ý stationery or �ǿ��޴�ý giveaway items
Guarantee attendance of patients, physicians or staff at the event or promotion
Solicit for sponsorships, cash donations or in-kind donations
Sign vendor contracts

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